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🛡️ Privacy Policy

Last updated: January 16, 2025

1. Introduction

Welcome to Kairos Coach. We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we collect, use, and safeguard your information when you use our AI-powered running and hiking coach application.

2. Information We Collect

2.1 Location Data (Coarse Only)

To provide personalized outdoor activity recommendations, we collect coarse location data only - not precise GPS coordinates:

• General Location: Approximate area to determine weather conditions and terrain type
• Terrain Detection: Understanding your surroundings (hills, flat areas, city, park, woods) without street-level precision
• Timestamp: When the location data was collected

🔒 Privacy Advantage: We use coarse location (not precise GPS) which is more privacy-friendly and sufficient for understanding your general environment. We cannot and do not track your exact routes or specific locations at street level.

2.2 Mood and Preference Data

To provide personalized coaching recommendations, we collect:

• Mood Questionnaire Responses: Your answers to short questionnaires about your current mood, energy levels, and motivation
• Coaching Preferences: Your choice of coaching style and AI personality
• Activity Preferences: Your preferred types of workouts and training goals

2.3 Usage Data

We may collect information about how you interact with our service, including:

• App features used
• Time spent in the application
• Device type and operating system version
• App performance and crash data

3. How We Use Your Information

We use your information to:

• Provide Personalized Recommendations: Analyze weather conditions, environmental factors, and your mood to find your perfect moment
• Terrain-Aware Coaching: Adapt recommendations based on your surroundings (hills, flat, city, park, woods) using coarse location data
• Mood-Aware Coaching: Match workout timing and intensity to your current energy levels and motivation
• Optimize Timing: Suggest ideal moments for running and hiking activities based on all circumstances
• Personalized AI Coaching: Provide coaching advice that matches your selected coaching style and personality preference
• Improve Our Service: Enhance the accuracy and relevance of our AI recommendations

4. Data Storage and Retention

4.1 Local Storage

Your location data is stored locally on your device for up to 1 hour to improve user experience and reduce repeated location requests.

4.2 Data Retention

• Location data is automatically purged after 1 hour
• We do not store personal location data on our servers
• Anonymous usage statistics may be retained for service improvement

5. Data Sharing and Third Parties

We do not sell, trade, or otherwise transfer your personal information to third parties, except:

• Weather Services: We may use your location to query weather APIs (your location is not stored by these services)
• AI Processing: We use open-source AI models that run locally or on our own infrastructure - your data is never sent to external AI providers like OpenAI
• Legal Requirements: If required by law or to protect our rights
• Service Providers: Trusted partners who assist in operating our service (under strict confidentiality agreements)

6. Your Rights and Choices

You have the right to:

• Deny Location Access: You can refuse to provide location data through your device settings, though this will limit app functionality
• Clear Data: Delete stored location data through your device's app settings or by uninstalling the app
• Opt-Out: Stop using our service at any time
• Request Information: Contact us about what data we have about you

7. Security Measures

We implement appropriate security measures to protect your data:

• Encrypted data transmission
• Minimal data collection principle
• Local device storage instead of server-side storage when possible
• Regular security assessments

8. Children's Privacy

Our service is not directed to children under 13. We do not knowingly collect personal information from children under 13. If we discover that a child under 13 has provided us with personal information, we will delete it immediately.

9. Changes to This Policy

We may update this privacy policy from time to time. We will notify users of any material changes by:

• Updating the "Last updated" date at the top of this policy
• Posting a notice on our main application page
• For significant changes, we may provide additional notice

10. International Users

If you are accessing our service from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States where our servers are located.

11. Contact Information

12. Legal Basis for Processing (GDPR)

For users in the European Union, our legal basis for processing your data is:

• Consent: For location data collection
• Legitimate Interest: For service improvement and analytics
• Contract Performance: To provide the requested coaching services